Office Clerk/Assistant to Building Department Director
Full 40 Hours, M-F 8:30-4:30
$18-$21 Hour, DOQ
Benefits, 457B Matching up to 8%
The Office Clerk provides essential administrative and clerical support to ensure the efficient operation of the office. This position handles a variety of tasks including data entry, record keeping, and customer service contributing smooth functioning of the Village office. Starting as assistant to the Building Department Director with the intention of moving into the Director roll April 2025 when the current director retires.
Administrative Support
- Manage office correspondence, including emails, letters and phone calls
- Perform general clerical duties such as typing, filing and photocopying
- Schedule and coordinate meetings, appointments, and inspections.
- Assists the Building Department recording permits and issuing permits as needed
Data Entry and Record Keeping
- Enter and update information in databases and spreadsheets
- Maintain and organize electronic and paper filing systems
- Ensure accuracy and completeness of records
Customer Service
- Serve as first point of contact for visitors and callers, providing information and assistance.
- Respond to inquiries from employees, clients, and the public.
- Direct individuals to appropriate personnel or departments.
- Receipts payments when needed
Office Management
- Monitor and maintain office supplies and inventory
- Assist with preparation of reports and needed documents
- Support office staff in various projects and tasks as needed
DESIRED QUALIFICATIONS:
- High school diploma or equivalent; additional education or certification preferred
- Previous experience in a clerical or administrative role
- Knowledge of BS&A municipal software
- Proficiency in Microsoft Word, Excell, and Office
- Ability to multitask and prioritize work
- Excellent organizational skills and attention to detail
- Dependable, with a strong work ethic.
- Ability to work independently as well as part of a team when needed.
*Send Resume along with 3 references to
President Poznanski president@villageofromeo.org
